Business Office

Some of our main areas of responsibility include:

Accounts Receivable

We ensure the proper depositing and reconciliation of all payments made to the college coming to us from student tuition and fees, donors, and other sources of income. We work closely with all of our banking and transaction services partners to ensure compliance with industry payment processing standards.

Accounts Payable

We are responsible for ensuring all bills received by the college are legitimate and are paid timely. Staff and Faculty of the College can find Account Payable related forms in the Internal Forms link. If you are a vendor, please visit our For Vendor link.

Audit

In addition to our annual financial audit, we also assist Human Resources in the College’s retirement plan annual audit and Financial Aid’s annual A-133 audit. There are also state and payroll-related audits conducted periodically that require our assistance. 

Auxiliary Services and Events Management

We oversee College space rentals to other non-profit partners as well as provide the logistics management for the College’s special events throughout the year. We also oversee the College store, Griffin Gear, and dining operation provided by Chartwells Dining Services. For more information on our College store, please visit the Griffin Gear page. Please see our Space Rentals and Reservations page for more information on events and reserving and renting space.

Budgeting

Working closely with all areas of the College, we develop, implement and manage the College’s budget for each fiscal year.

Capital Project Management

Our office works closely with Facilities and other offices in the College for capital projects. We also work regularly with Residence Life for facilities-related work at our residence halls.

Financial Reporting

We are responsible for the timely filing of all necessary financial statements and tax filing with the necessary entities to ensure compliance with applicable regulations. Some of these filings can be found on our Nonprofit/Financial Info link.

MMC MasterCard Program Management

All College-issued MMC Mastercards and their monthly reconciliation are managed through our area.

Payroll

We work closely with Human Resources and all departments of the College to ensure the proper processing of the College’s bi-weekly payroll.  As part of this process, we also ensure the proper processing of all payroll-associated filings with third-party constituents and the College’s various unions, as well as all necessary state and federal taxes. Employees can access payroll information through the portal.

Petty Cash

We are able to reimburse cash to employees who incurred College expenses up to $150.00 with a completed Petty Cash voucher and supporting receipts. This, along with some other useful Business Office forms, can be found on our Internal Forms link.